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The Ceylon Journal of Medical Science is general medical science journal that will consider any original contribution that advances medical science or practice, or that educates or entertains the journal’s readers. Whatever you have written, remember that it is the general reader whom you are trying to reach. Manuscripts must be solely the work of the author(s) stated, must not have been previously published elsewhere, and must not be under consideration by another journal. The Ceylon Journal of Medical Science follows the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, issued by the International Committee of Medical Journal Editors (ICMJE Recommendations), and we follow Code on Publication Ethics (COPE) guidelines.
How to submit your paper or correspondence to CJMS online?
Manuscript submission to CJMS is entirely free. Manuscripts (including correspondence letters) should be submitted online via the SLJOL online submission system. This can be accessed through http://cjms.sljol.info/.
Simply log into SLJOL and click on the link to the CMJS
Go to the submission and click on it. From there you will need only to follow the instructions. You may need to register to make your first submission. This will generate a username and a password. It is important that you use this same username and password when you login next time. When entering your details, make sure that your contact details are entered properly since we will be communicating with you regarding your submission to the submitted email address.
If you have any technical difficulty in submitting your article online, please email the soft copy of your article with all the required supporting documents to firstname.lastname@example.org
Please see the Research Integrity page for the Publication Ethics of the journal.
Requirements for your submission
Types of submission
CJMS will accept submissions of the following categories:
Student original articles:
Letters to the Editor, Perspectives and Point of view:
Correspondences and Reply to Letter:
All material submitted is assumed to be submitted exclusively to the journal unless otherwise stated. Submissions may be returned to the author for amendment if presented in the incorrect format.Cover letter
Your cover letter should inform the Editor of any special considerations regarding your submission, including but not limited to:
Copies of related papers, previous Editors’ and reviewers' comments, and responses to those comments can be submitted using the File Designation "Supplementary file for Editors only". Editors encourage authors to submit previous communications as doing so is likely to expedite the review process.Title page
The title page must contain the following information:
Authors can usually opt to (or are required to) choose keywords relevant to the content of the manuscript during the submission process. This assists in the identification of the most suitable reviewers for the manuscript. Keywords should also be included in the abstract itself.
The manuscript must be submitted as a Word document. PDF is not accepted.
The manuscript should be presented in the following order:
Images must be uploaded as separate files (view further details under the Figures/illustrations section). All images must be cited within the main text in numerical order and legends should be provided at the end of the manuscript.
Appendices should be uploaded using the File Designation "Supplementary File" and cited in the main text.
Please remove any hidden text headers or footers from your file before submission.Style
Whenever possible, drugs should be given their approved generic name. Where a proprietary (brand) name is used, it should begin with a capital letter.
Acronyms should be used sparingly and fully explained when first used.
Images must be uploaded as separate files. All images must be cited within the main text in numerical order and legends must be provided (ideally at the end of the manuscript).
Colour images and charges
Alternatively, authors are encouraged to supply colour illustrations for online publication and black and white versions for print publication. Colour publication online is offered at no charge, but the figure legend must not refer to the use of colours.
During submission, ensure that the figure files are labelled with the correct File Designation of “Mono Image” for black and white figures and “Colour Image” for colour figures.
Figures are checked using automated quality control and if they are below the minimum standard you will be alerted and asked to resupply them.
Please ensure that any specific patient/hospital details are removed or blacked out (e.g. X-rays, MRI scans etc.). Figures that use a black bar to obscure a patient’s identity are NOT accepted.Tables
Tables should be self-explanatory and the data they contain must not be duplicated in the text or figures. Any tables submitted that are longer/larger than 2 pages will be published as online only supplementary material.
Authors are responsible for the accuracy of cited references and these should be checked before the manuscript is submitted.
Citing in the text
References must be numbered sequentially as they appear in the text. References cited in figures or tables (or in their legends and footnotes) should be numbered according to the place in the text where that table or figure is first cited. Reference numbers in the text should be inserted immediately after punctuation (with no word spacing)—for example, not .
Where more than one reference is cited, these should be separated by a comma, for example,[1, 4, 39]. For sequences of consecutive numbers, give the first and last number of the sequence separated by a hyphen, for example,[22-25]. References provided in this format are translated during the production process to superscript type, and act as hyperlinks from the text to the quoted references in electronic forms of the article.
Please note that if references are not cited in order the manuscript may be returned for amendment before it is passed on to the Editor for review.Preparing the reference list
Only papers published or in press should be included in the reference list. Personal communications or unpublished data must be cited in parentheses in the text with the name(s) of the source(s) and the year. Authors should request permission from the source to cite unpublished data.
CJMS reference style
This uses a slightly modified version of the Vancouver style of referencing. List the names and initials of all authors if there are 3 or fewer; otherwise list the first 3 and add ‘et al.’ Use one space only between words up to the year and then no spaces. The journal title should be in italic and abbreviated according to the style of Medline. If the journal is not listed in Medline then it should be written out in full.
13 Koziol-Mclain J, Brand D, Morgan D, et al. Measuring injury risk factors: question reliability in a statewide sample. Inj Prev 2000;6:148–50.
14 Nagin D. General deterrence: a review of the empirical evidence. In: Blumstein A, Cohen J, Nagin D, eds. Deterrence and Incapacitation: Estimating the Effects of Criminal Sanctions on Crime Rates. Washington, DC: National Academy of Sciences 1978:95–139.
15 Howland J. Preventing Automobile Injury: New Findings From Evaluative Research. Dover, MA: Auburn House Publishing Company 1988:163–96.
16 Roxburgh J, Cooke RA, Deverall P, et al. Haemodynamic function of the carbomedics bileaflet prosthesis [abstract]. Br Heart J 1995;73(Suppl 2):P37.
Websites are referenced with their URL and access date, and as much other information as is available. Access date is important as websites can be updated and URLs change. The "date accessed" can be later than the acceptance date of the paper, and it can be just the month accessed.
Morse SS. Factors in the emergency of infectious diseases. Emerg Infect Dis 1995 Jan-Mar;1(1). www.cdc.gov/nciod/EID/vol1no1/morse.htm (accessed 5 Jun 1998).
Bloggs J. Title of letter. Journal name Online [eLetter] Date of publication. url eg: Krishnamoorthy KM, Dash PK. Novel approach to transseptal puncture. Heart Online [eLetter] 18 September 2001. http://heart.bmj.com/cgi/eletters/86/5/e11#EL1
A DOI is a unique string created to identify a piece of intellectual property in an online environment and is particularly useful for articles that are published online before appearing in print (and therefore have not yet been assigned the traditional volume, issue and page number references). The DOI is a permanent identifier of all versions of an article, whether raw manuscript or edited proof, online or in print. Thus the DOI should ideally be included in the citation even if you want to cite a print version of an article.
If you are using any material e.g. figures, tables or videos that have already been published elsewhere, you must obtain permission to reuse them from the copyright holder (this may be the publisher rather than the author) and include any required permission statements in the figure legends. This includes your own previously published material, if you are not the copyright holder.
It is the author’s responsibility to secure all permissions prior to publication.
Methods used in the statistical analyses should be explained in the methods section of the article.
The guidelines listed below should be followed where appropriate. Please use these guidelines to structure your article. Completed applicable checklists, structured abstracts and flow diagrams should be uploaded with your submission; these will be published alongside the final version of your paper.
Pre-submission checklist for authors
To increase the chance of acceptance of your manuscript please check if you have adhered to the style and bibliographic requirements set out in the Author Guidelines section.
1. Have you gone through CJMS copyright, peer review, fees and funding policies and understood them?
2. Have you provided required details of all authors?
3. Is your manuscript formatted according to CJMS requirements?
4. Have the tables and figures been formatted according to specified guidelines?
Have you obtained permission from copyright holders to reproduce figures or tables published elsewhere? Have the resources been acknowledged?
5. Are the references formatted according to the style specified by CJMS? Are all references cited in text?
6. Are any additional files submitted in correct format with title and description?
7. Is all supporting information included?
8. Have you included suggested peer reviewers or details of anyone you would prefer not to review your manuscript?
9. Have you prepared the manuscript to ensure blind peer review process?
10. Have you included a standard research reporting format suitable for your study type?
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
The CJMS is published under the Creative Commons Attribution License 4.0. Authors of articles published in CJMS retain the copyright of their articles. They are free to reproduce and disseminate their work. The source (CJMS) should be cited with a DOI link to the published journal article when articles published in the CJMS are reproduced or stored in a repository.