Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A manuscript should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behaviour and are unacceptable.
Authors may be asked to provide the raw data in connection with a manuscript for editorial review, and should be prepared to provide public access to such data (consistent with the Association of Learned and Professional Society Publishers and The International Association of Scientific, Technical, & Medical Publishers Statement on Data and Databases) if practicable, and should in any event be prepared to retain such data for a reasonable time after publication. Inability to provide raw data when requested would lead to rejection of the manuscript.
Authors should ensure that they have written and presented entirely original work, and if the authors have used the work and/or words of others, that this has been appropriately cited or quoted.
Plagiarism is totally unacceptable to the journal and if proven, it will compel the editors to take any punitive action that may be indicated.
Plagiarism is deemed to include the following:-
An author should not in general publish manuscripts describing essentially the same research in more than one journal. Even submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behaviour and is totally unacceptable.
Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.
According to the International Committee of Medical Journal Editors (ICMJE) authorship should be limited to those who have one or more of the following qualifications:-
All authors are required to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. In addition to being accountable for the parts of the work he or she has done, an author should be able to identify which co-authors are responsible for specific other parts of the work.
In addition, authors should have confidence in the integrity of the contributions of their co-authors”.
Where there are others who have participated in certain aspects of the research project, they should be acknowledged.
The corresponding author should ensure that all co-authors have seen and approved the final version of the manuscript and have agreed to its submission for publication. It is his or her responsibility that all appropriate and no inappropriate co-authors are included on the manuscript. It is the responsibility of supervisors and senior authors to make students’ research work include student authors. This is made by involving them in all aspects of research, including manuscript preparation.
All original articles must be submitted with appropriate prior Ethical Clearance by a recognised Ethical Review Committee. The Reference Number of the Ethical Review Certificate or if this is not available, the date of the certificate granting Ethical Clearance for the research study must be provided, preferably in the Methods Section. The author/s may be requested to provide actual proof of Ethical Clearance at a later date as and when it may be deemed necessary by the editors. Ethical Clearance is a mandatory requirement for even consideration of the manuscript.
All Clinical Trials, Experimental Studies and Interventional Studies must have prior registration with a recognised Clinical Trials Registry and the Reference Number of registration must be provided in the manuscript in the Methods Section. Manuscripts involving such trials will not even be considered or even accepted for review without such registration.
The journal requires informed written consent to be obtained from the parents of the child and/or from the child, as appropriate, in all prospective original research.
The authors are advised to provide the parents or subjects, as appropriate, written information in the form of an Information Sheet on the study, with clear instructions on the rights of the parents or the subjects to refuse to participate with no risk whatsoever, of any kind of punitive action or punishments being meted out to them.
A standardised Consent Form which includes clear descriptions of the study should be used.
The journal may request the author/s to provide the Information Sheet and The Consent Form whenever it is deemed necessary.
Authors must take all steps to prevent any possible identification of any of the subjects of a research study. The data in a study should not facilitate any identification of the subjects. When pictures and images are to be used in a manuscript, specific written consent for publication by the parents and/or guardian, together with signed consent from the subject if he or she is over twelve (12) years of age, must be provided. Even if consent has been obtained, in cases where the face is included in the image, it is necessary to take such steps as are necessary to prevent overt recognition of the subject.
If the work involves chemicals, procedures or equipment that have any unusual or even potential hazards inherent in their use, the author must clearly identify these in the manuscript. This would apply to all subjects, of human or animal origin.
All authors should disclose in their manuscript any financial or other substantive conflicts of interest that might be construed to influence the results or interpretation of their manuscript. These conflicts of interest should even be backdated to a period of a maximum of three years up to the date of commencement of the study. All sources of financial support for the project should be disclosed.
When an author discovers a significant error or inaccuracy in his or her own published work, it is the author’s obligation to promptly notify the journal editor and cooperate with the editor to retract or correct the paper. The final decision regarding such matters will be the sole responsibility of the editors.
Whenever articles are retracted, for any cause, a clear notice regarding the retraction, giving the basic reason for the retraction is to be inserted across the archived electronic copy of the article. In the case of the print version, a notice of retraction giving all details will be printed in the next available issue. It is the policy of the journal to take any further punitive action that may be deemed necessary, especially for confirmed instances of malpractice, following the official retraction of the incriminated article.
Authors may appeal against an unfavourable decision made by the Editorial Board. The appeal must reach the Joint Editors within two weeks from the date of the communication from the journal conveying a decision which is perceived to be unfavourable by the author or authors. In the appeal, any mitigating circumstances should be clearly and completely described. It is in the interests of the author or the authors to provide all details relevant to the article and the study on which the article was written.
The appeal will be considered by the Editorial Board and they may request further information as and when necessary. A considered decision will be made taking into account all the relevant details. Once such a decision is made, it will stand as the final one and no further correspondence or a second appeal would be entertained.
The CJMS is published under the Creative Commons Attribution License 4.0. Authors of articles published in CJMS retain the copyright of their articles. They are free to reproduce and disseminate their work. The source (CJMS) should be cited with a DOI link to the published journal article when articles published in the CJMS are reproduced or stored in a repository.
The Ceylon Journal of Medical Sciences is published mainly electronically as an online publication. However, few will be print formats as well. The electronic version of the published articles can be accessed at the journal web site http://cjms.sljol.info. All articles are published as open access. A limited number (100 copies) of print copies of the journal is published for free distribution to all medical and science faculty libraries and other medical science and research institutions. If any wish to subscribe to the print copy, they could do so by contacting the Dean’s Office at Faculty of Medicine or email to firstname.lastname@example.org.
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